Submission mode: Abstract submission is only possible through the online congress profile platform. Abstracts submitted by post, fax or email will NOT be accepted. The online abstract submission module will NOT be available after 27 August 2021.

IDF congress profile: In order to submit an abstract, a congress profile must be created, which gives access to the online abstract submission module. The submitting author must ensure accurate contact details are entered. One or more abstracts can be submitted by logging in with a congress profile.

Submitting author/presenting author: If the submitting author is not also the presenting author, the submitting author is responsible for informing the presenting author of all communications received regarding the abstract.

Presenting author registration: The presenting author must be registered by 27 October 2021. If the presenting author is not registered by this date, their abstract will be REMOVED from the programme.

Number of submissions: There can only be ONE presenting author per abstract. The same abstract CANNOT be submitted multiple times by listing different presenting authors. An author may submit an unlimited number of abstracts.

Language: All abstracts must be submitted in English. Should English not be your first language, it is recommended to have your abstract examined by a fluent English speaker prior to submission.

Originality of abstracts: Work published in peer-reviewed journals before 6 December 2021 should NOT be submitted to the IDF Virtual Congress 2021. Abstracts already presented at face-to-face meetings should also not be submitted, unless there are new methods and/or findings. Abstracts already presented at a national virtual meeting can be resubmitted. However, previously submitted work should NOT be resubmitted, if it was presented at an international virtual meeting.

Disclosure of interests: Any financial relationships with commercial entities related to the authors or products and processes described in the abstract must be appropriately disclosed.

Regulatory approval: The submitting author confirms that local regulatory approval has been obtained as required by local laws.

Author consent: The submitting author declares all authors have read and approved the submitted work.

Copyright transfer: Authors must attest that their submitted work does not infringe any copyright legislation. Copyright for the publication of abstracts is automatically transferred to the International Diabetes Federation upon submission and acceptance of the regulations within the online submission module.

For rejected abstracts, the copyright reverts back to the authors.

Instructions

Topic: There are various categories that have been defined for the abstract programme within the three streams. Ensure that you select the MOST relevant topic which BEST describes the content of your abstract. Categories are used for reviewing and indexing purposes.

Abstract title: The title is limited to 120 characters including spaces and should be brief and relevant. Special characters should NOT be used in your title but spelt out instead (e.g. α should be written as alpha, β as beta). Only use standard abbreviations and generic drug names in the title.

Authors: Only 12 authors and/or study groups can be listed. Only one institution can be entered per author.

Abstract body: The abstract structure is laid out under the headings
Background, Aims, Method, Results and Discussion.

Font size and style will be automatically configured by the system.

Tables will be accepted in the submission field and count towards the character limit. The character deduction for tables is not fixed and will be generated by the character count shown below the submission field. Graphs, figures and photographs are NOT allowed.

The length of the abstract is limited to 500 words. Only the abstract body and any inserted tables count towards this word limit. The word count displayed beneath the submission field is final and indisputable.

Only commonly accepted abbreviations should be used (e.g. GDM, BMI, DM). Treatment groups or drug names should NOT be abbreviated. Less widely recognised abbreviations may be used if introduced on first usage (e.g. ambulatory blood pressure monitoring, ABPM).

Only approved and generic (non-proprietary) drug names should be used.

Do NOT enter the title, authors, or grant information into the abstract body but include any references at the end of the abstract.

Selection and notification process

Selection: All submitted abstracts undergo a review process by the Programme Committee. Accepted abstracts are selected for oral poster presentation or e-poster gallery display. The Programme Committee reserves the right to accept or reject any submitted abstract and re-categorise any accepted abstract. The decision of the Programme Committee is final and irrevocable.

Notification: Notice of acceptance or rejection of submitted abstracts will be sent to the submitting authors by 8 October 2021. It is the responsibility of the submitting author to inform all other authors of the status of the abstract. A submitting author may also check their congress profile to see the status of the abstract.

Author Registration: Presenting authors of accepted abstracts MUST register for the congress by 27 October 2021. If the entire registration fee is not paid by the deadline, the abstract will be automatically withdrawn and will NOT be presented or published.

The IDF Virtual Congress 2021 will accept late-breaking abstracts containing clinical or non-clinical results and data that emerge after the general abstract submission deadline. 

Late-breaking abstract submission will be open from 1 October to 3 November 2021. After the closing date, all late-breaking abstracts will be considered final and no further changes will be possible.

Abstract authors will be informed of the outcome of the review of their submission by November 24, 2021.

To submit a late breaking abstract, a non-refundable processing fee of EUR 25 (regular rate, HP reduced rate) and EUR 10 (LMIE, students and IDF school participant rate) will be charged at the time of submission. This fee will not be refunded if the abstract is rejected, incomplete or wrongly submitted.