Hotel and Travel - IDF 2025

Housing Piracy Warning Please beware of housing piracy companies. These companies will contact delegates and sponsors claiming to manage hotel bookings for the Congress. They do not. These companies charge non-refundable deposits for bookings and bookings cannot be cancelled. In some situations, rooms are not booked even after payment. The Congress website (https://idf2025.org/) is the only way to register for the Congress and book hotel accommodation. IDF cannot be held responsible for any losses incurred due to bookings made through unofficial websites.

Hotel & Travel

All sponsors, exhibitors and delegates are encouraged to book at the official IDF 2025 hotels to benefit from special rates. 

International Conference Services (ICS) is the official housing bureau of the IDF World Diabetes Congress 2025. ICS will help you book a hotel in Bangkok that corresponds to your budget within easy access by public transport to the BITEC Congress Center.

To support a visa application, registered delegates can download their personal letter of invitation from their account in the IDF 2025 registration platform. A letter of invitation from the Thailand Exhibition and Convention Bureau (TECB) is available to download here.

Hotels in Bangkok

For further information on the hotels featured below, including prices, download the IDF 2025 Hotel List.

How to book your hotel

For further information on the hotels available, including prices, download the IDF 2025 Hotel List.

Contact the team at ICS

Pamela Castro
Housing Manager
T: +43 1 3950 6191 ext. 368
E: IDF2025-housing@icsevents.com

For group bookings (10 or more) please contact

Kirsty Graham
Group Housing Manager
T: 604-831-2153 ext 185
E: idf2025-groups@icsevents.com

Booking deadline

The booking deadline has passed. However, IDF 2025 preferred rates may still be available at the hotels listed above. For inquiries, please contact idf2025-housing@icsevents.com.

Room rates and applicable taxes

All hotel rates are quoted in US Dollars (USD) and include 7% tax and 10% service charge. Rates include breakfast and WIFI.

Payment Policy for Individual Reservations

All hotels require a valid credit or debit card to make a booking.
A non-refundable deposit will be charged to your credit or debit card in local currency 30 days before your arrival.
The credit card provided must have an expiration date on or after May 2025.
If you wish to change the credit card provided, it is possible until Friday, 28 February 2025.
A receipt will be provided at check-out.

Cancellation or shortening length of stay for individual bookings

Bookings may be changed or cancelled without penalty by 28 February 2025.

If you cancel or shorten your stay after 28 February 2025, all nights booked will be charged to the credit card used to book the reservation.

No refund will be issued for ‘No Shows’. In the unlikely event that the Congress is cancelled, accommodation costs may not be refunded.

Travel

Thailand is well-connected to major cities around the world.

Bangkok’s modern Suvarnabhumi Airport (BKK) is one of the world’s top airports, welcoming more than 40 million passengers annually and almost 80 international airlines with links to 170 cities around the globe.

The Suvarnabhumi Airport Rail Link runs directly into the centre of Bangkok to the Makkasan or Phaya Thai stations. You can choose between the express train, which takes 15 minutes and runs every half hour, and the city train, which takes 30 minutes and runs every 15 minutes. 

Find more information about travelling around Bangkok.

IDF has appointed ATPI Travel as the official travel agency to assist delegates with flight arrangements.

Their experienced travel consultants provide full travel services from A to Z at competitive rates.

For assistance, please contact:

Bellina Bardaka
Global Account Manager
E: Idf2025@atpi.com
T: +30 210 6715360

Visa

Thailand is a visa friendly country.

Currently visitors from 75 countries and special administrative Region are automatically granted permission to enter the Kingdom of Thailand. Visitors from an additional 17 countries can apply for a “Visa on Arrival” at the Immigration Hall in all Thai international airports and border checkpoints.

Who is eligible for visa exemption or visa on arrival?

For participants from countries exempt from Thai visas, a valid passport (with at least six months validity from the travel date) is usually sufficient for entry.

For citizens of countries not covered by visa exemption, tourist visas can be obtained from the nearest Royal Thai Embassy or Consulate.

For more information and to learn if you need a visa, please visit this site: https://www.thaievisa.go.th/

Visa on arrival and E-visa

Applicants who apply online must present themselves at a Visa on Arrival counters at the airport. The advanced online VOA will be faster and more convenient than applying upon arrival.

Apply in advance online

Apply online on the official Thailand E-VOA website.

Apply at the airport

You can obtain the application form at the airports of entry into Thailand:

Suvarnabhumi International Airport
Don Mueang International Airport
Chiang Mai International Airport
Phuket International Airport