Accommodation & Travel

All sponsors, exhibitors and delegates are encouraged to book at the official IDF 2025 hotels to benefit from special rates. 

International Conference Services (ICS) is the official hotel housing bureau of the IDF World Diabetes Congress 2025. ICS will help you book a hotel in Bangkok that corresponds to your budget within easy access by public transport to the BITEC Congress Center.

Hotels in  Bangkok

For further information on the hotels featured below, including prices, download the IDF 2025 Hotel List. 

IDF 2025 Bangkok hotel map

How to book your hotel

Contact the team at ICS 

Pamela Castro  

Housing Manager  

T: +43 1 3950 6191 ext. 368  

E: IDF2025-housing@icsevents.com 

For group bookings (10 or more) please contact  

Kirsty Graham 

Group Housing Manager 

T: 604-831-2153 ext 185 

E: IDF2025grouphousing@icsevents.com

Booking deadline

The booking deadline is Friday, 28 February 2025, at 23:59 ICT (Indochina Time), and it is subject to availability. Rooms may be sold out before this date. 

Room rates and applicable taxes 

All hotel rates are quoted in US Dollars (USD) and include 7% tax and 10% service charge.  Rates include breakfast and WIFI. 

Payment Policy for Individual Reservations 
  • All hotels require a valid credit or debit card to make a booking.  
  • A non-refundable deposit will be charged to your credit or debit card in local currency 30 days before your arrival. 
  • The credit card provided must have an expiration date on or after May 2025. 
  • If you wish to change the credit card provided, it is possible until Friday, 28 February 2025. 
  • A receipt will be provided at check-out.  
Cancellation or shortening length of stay for individual bookings 

Bookings may be changed or cancelled without penalty by 28 February 2025. 

If you cancel or shorten your stay after 28 February 2025, all nights booked will be charged to the credit card used to book the reservation. 

No refund will be issued for ‘No Shows’. In the unlikely event that the Congress is cancelled, accommodation costs may not be refunded. 

Travel

Thailand is well-connected to major cities around the world.  

Bangkok’s modern Suvarnabhumi Airport (BKK) is one of the world’s top airports, welcoming more than 40 million passengers annually and almost 80 international airlines with links to 170 cities around the globe. 

The Suvarnabhumi Airport Rail Link runs directly into the centre of Bangkok to the Makkasan or Phaya Thai stations. You can choose between the express train, which takes 15 minutes and runs every half hour, and the city train, which takes 30 minutes and runs every 15 minutes.  

IDF has appointed ATPI Travel as the official travel agency to assist delegates with flight arrangements.

Their experienced travel consultants provide full travel services from A to Z at competitive rates. 

For assistance, please contact:

Bellina Bardaka 

Global Account Manager  

E: Bellina.bardaka@atpi.com 

T: +30 210 6715360 

M: +30 6943126124

suvarnabhumi airport

Visa

Thailand is a visa friendly country.  

Currently visitors from 75 countries and special administrative Region are automatically granted permission to enter the Kingdom of Thailand. Visitors from an additional 17 countries can apply for a “Visa on Arrival” at the Immigration Hall in all Thai international airports and border checkpoints. 

For citizens of countries not covered by the above, tourist visas can be obtained from the nearest Royal Thai Embassy or Consulate. 

For more information and to learn if you need a visa, please visit this site: https://www.thaievisa.go.th/ 

To apply for a visa the following documents are required: 

  • Passport or travel document with validity not less than 6 months  
  • Visa application form completely filled out 
  • Recent photograph (4×6 cm) of the applicant 
  • Evidence of travel from Thailand (confirmed air ticket paid in full) 
  • Evidence of flight itinerary to and from Thailand 
  • Evidence of adequate finance (20,000 Baht per person or 40,000 Baht per family) 

NOTE: Consular officers reserve the right to request additional documents as deemed necessary.

Visa processing fee 

1000 Baht per entry (in the local currency) 

Visa validity 

Upon arrival, travellers will be permitted to stay in Thailand for a period not exceeding 60 days.